Full Job Description for: Finance Director
How to Apply:
Send resume, with letter of interest to:
c/o Educare West DuPage
851 Pearl Road
West Chicago, Illinois 60185
Or apply on line: https://www.educarewestdupage.org/careers.html
Salary Range: Commensurate with experience
Please see attached position description.
Pass along this information to applicable candidates.
Educare West DuPage is an Equal Opportunity Employer
No phone calls, please
Educare West DuPage puts into practice the latest science, research, and evidenced-based strategies to help vulnerable infants, toddlers and preschoolers build the skills they need to arrive at kindergarten safe, health, eager to learn, and ready for school.
Educare West DuPage is driven to inspire children to fall in love with learning, exploring and problem-solving. We expect staff to put their early learning knowledge to work nurturing and engaging our infants, toddlers and preschoolers, and to get parents involved in their child’s education.
The Finance Director will be responsible for all accounting and business operations for this Early Childhood Center/School in West Chicago, Illinois. Knowledge of basic accounting principles including GAAP and knowledge of federal regulations is required. Knowledge of ISBE, CACFP, Head Start grantee-delegate requirements, federal block grants as well as school district requirements along with Child Care Assistance Program is preferred.
The candidate must demonstrate strong interpersonal and organizational skills along with strong computer skills. This position requires a dependable, detail-oriented person, who can multi-task and set priorities to accomplish tasks to completion.
All Staff members are accountable for knowing and performing the responsibilities associated with their individual position in an efficient and effective manner, understanding that each of us plays an integral role in the success of our mission. All staff will support the agency mission, vision and strategic directions and support administrative decisions. This is demonstrated by maintaining a positive work atmosphere by behaving and communicating in a manner so that they get along with children, families, coworkers, supervisors and the public while achieving performance expectations.
RESPONSIBLE TO: Executive Director, School Director, Finance Committee and Board of Directors.
SUPERVISOR TO: Manager Finance and Donor Relations and others as assigned
EDUCATIONAL AND EXPERIENCE REQUIREMENTS
- Certified Public Accountant or Bachelor’s Degree in Accounting, Finance, Business, Fiscal Management
- 3+ years’ work experience preferred
- Bilingual in English and Spanish (reading, oral, and written communication) preferred
- Demonstrated experience with Quick Books or other finance software programs
- Ability to work confidentially with sensitive/personal data
- Demonstrated experience with agencies regarding federal regulations
- Excellent organizational skills and be able to prioritize many tasks
- Experience with participants from diverse ethnic and cultural backgrounds
- Experience with or knowledge of early childhood programs is also preferred
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Duties and responsibilities include the following, other duties may be assigned:
- Collect and assemble time sheets for each pay period, ensuring each is complete and reasonable.
- Report approved time to payroll processor.
- Receive payroll reports and calculate program allocations according to established templates.
- Enter allocated payroll information into Quick Books.
- Ensure new hire or termination paperwork is completed as needed and within established deadlines.
- Complete year-end processing of 1099, and other required paperwork.
Benefits and Insurance Administration
- As needed, ensure that required paperwork is completed and submitted to benefits administrator for new hires, plan changes or renewal processing.
- Maintain an inventory of reference and referral resources to assist staff with benefits questions.
- Maintain appropriate records to respond to agency insurance renewals.
- Maintain resource and reference information to support claims filing; monitoring open claims and gathering supplemental information if needed.
- Process approved expense reports on a monthly basis according to reimbursement policies.
- Maintain files for employee expense reports and receipts.
- Receive all incoming bills and forward to designated approvers for coding as well as approval, logging and tracing to maintain timely response.
- Enter all approved bills into Quick Books using full allocation coding; process for payment on a regular schedule cycle, or when authorized if not on-cycle. Forward to approved signers and disburse to payees.
- Maintain all designated filing systems to ensure the records are audit-ready and compliant with best practices.
- Maintain adherence to purchasing policies and procedures in accordance with federal funding.
Deposits, Invoicing, Reimbursement Requests
- Participate in opening mail upon receipt, log and handle checks and cash according to established procedures. Prepare and make deposits on established schedule.
- Enter into Quick Books per guidelines.
- Coordinate cash receipt control processes with front desk, as needed and appropriate.
- Issue invoices as directed, and code as appropriate to Quick Books.
- Manage reporting of revenue, expense, allocation of time and food counts in order to bill for USDA food program.
- Monitor grantor funding reimbursement calendar, and process reimbursement requests according to established timing and formatted templates. Forward to designated reviewers for any additional content or changes. Once paperwork is final, submit request to grantor. This list will include: EHS and HS others as indicated.
Routine Receivable Monitoring
- Maintain regular schedule of aged receivables, issue reports to designated management for response and action. Log and follow-up for response. Aggregate replies for management review and action.
Ad Hoc Information Requests
- Assist with information requests, including grant applications as needed by gathering financial data and producing special reports from Quick Books.
- Monthly/year-end financial statements and reports to Finance Committee, Head Start, Parent Policy Committee, Board of Directors and State of Illinois.
- Supervise non programmatic staff including administrative support staff and kitchen staff.
- Ensure adherence to internal controls and implementation of fiscal policies and procedures required by federal, state and private funding sources, in line with Super circular.
- Handling year end audit and 990, lead coordination with audit firm with the assistance from administrative and program staff.
- Preparation of annual budget with Executive Director and Management Team